How to Plan a Meeting & Corporate Event at Clayton Hotel Charlemont
Organizing a corporate work event can be a daunting task. Creating a fun, relaxed, and productive environment is vital for a sufficient work session. That is why, Clayton Hotel Charlemont has created 5 steps on how to plan the perfect corporate meeting.
We all know that feeling, when you’re scrambling to organize yourself before a meeting begins, feeling stressed and unsure of how it will go… STOP!
Step one of planning a successful meeting
To increase productivity and efficiency, you have got to put in the work before you walk into your meeting/work event. Ask yourself these two questions before you book the meeting space to ensure absolute success…
- Who needs to attend this corporate meeting? Consider who can help you accomplish the goals set out. Identify key decisions makers, people who are knowledgeable about the topic at hand, those who need to be informed to fulfil their roles correctly.
- How much time do you need to organize this work event? Will this be a quick meeting or is this going to require more time dedicated to it?
Step two: Find the best corporate venue
As you know, when planning meetings being prepared is so important, and organizing the perfect venue for your work meeting is crucial. Clayton Hotel Charlemont has all the amenities a working group could ask for. Boasting a central, easily accessible location, our six dedicated meeting rooms are equipped with modern, state of the art facilities, outdoor space and light-infused breakout areas, catering up to 40 delegates for the perfect corporate meeting.
Clayton Hotel Charlemont is proud to offer a state-of-the-art mobile plug-and-play video conference solution for Hybrid meetings. Our Poly Conferencing Trolley adds a convenient laptop link to our meeting room’s AV equipment. With a single USB connection (Windows laptop, MacBook, or Chromebook), the meeting organiser can use the room’s display, and the Poly Conferencing Trolley’s camera, microphone, and speakers as well as a wireless keyboard and trackpad with any video conferencing application, webinar service, or streaming platform on their own laptop.
Step three: Choose a sustainable venue
Although there are a lot of things to keep in mind when choosing the perfect location for your next corporate gathering, such as hybrid meeting spaces, ease-of-use, efficiency, and security, another key indicator we believe is so important is sustainability. Clayton Hotels have partnered with Green Tourism, a hospitality specialist environment accreditation partner. Green Tourism has completed “Energy & Sustainability Audits” in Clayton Hotel Charlemont, awarding our hotel with the Green Tourism Gold Badge as part of this process. This badge is recognized worldwide and shows our commitment to becoming a more sustainable business.
In all departments of the hotel, we are constantly looking for new ways to minimise our waste by eliminating single-use items and replacing them with sustainable alternatives, we work closely with our suppliers on minimising packaging; this can be seen in our meeting rooms, providing our delegates with individual glasses of still and sparkling water, instead of single use plastic bottles.
As a newly built hotel, opened in 2018, we are up to date with the latest in low energy LED lighting, we have also utilized times and sensors in all public areas to ensure lights are not on longer than needed but with no impact on our guests.
Clayton Hotel Charlemont is situated perfectly in a Dublin city centre location, allowing our people and our guests to do their own bit in protecting our environment. Just two minutes from the Luas Greenline and serviced by a number of Dublin Bus Routes, there are plenty of ways for visiting delegates to get here, without the hassle of driving and the reward of doing good to our planet. Dublin is renowned for its excellent cycleways; Dublin Bikes, Bleeper Bikes, and Moby Electric Bikes are all extremely accessible and affordable bike rental systems across the city – Delegates can pick up a bike at Station #16, Charlemont place just a 2-minute walk from our front door.
Step four: Organise the perfect corporate lunch
Taking notes from a very wise man, Mr T, “You’re Not You When You’re Hungry”, when planning your meeting why leave your dedicated delegates, unenergized, unfuelled, and unmotivated? A wide selection of dining options are available at Clayton Hotel Charlemont, in Lockside Bar/Social, Gaudens Restaurant, in our beautiful glass Atrium, which floods the entire hotel with natural daylight, or why not grab your lunch to go and sit in the fresh air on the famous Grand Canal right outside the hotel. We offer delegates a wide variety of fuel for your day; Morning breaks, Sweet Treats, a working lunch, and tea & coffee options to keep you motivated and productive.
Step five: Make a night of it
Make the most of your corporate event and stay a night at Clayton Hotel Charlemont with our great offers on accommodation. Modern and stylish rooms are a place to relax and unwind in the heart of Dublin. Be at ease in our spacious rooms, fit with a designated working area, suited with a desk, plenty of easily accessible electrical sockets, pour WiFi is fast and free, all-in place for you to catch up on work, to speak with family and friends back home, or to have a scroll through your social apps. After a long day, float away on our heavenly beds with the most luxurious linens for the perfect night’s sleep.
